221 Short Cut Keys 4 U

 Short Cut Key

Word Command

Description



1

Ctrl + Shift + A

AllCaps

Makes the selection all capitals (toggle)



2

Alt + Ctrl + 1

ApplyHeading1

Applies Heading 1 style to the selected text



3

Alt + Ctrl + 2

ApplyHeading2

Applies Heading 2 style to the selected text



4

Alt + Ctrl + 3

ApplyHeading3

Applies Heading 3 style to the selected text



5

Ctrl + Shift + L

ApplyListBullet

Applies List Bullet style to the selected text



6

Alt + F10

AppMaximize

Enlarges the application window to full size



7

Alt + F5

AppRestore

Restores the application window to normal size



8

Ctrl+B

Bold

Makes the selection bold (toggle)



9

Ctrl + PgDn

BrowseNext

Jump to the next browse object



10

Ctrl + PgUp

BrowsePrev

Jump to the previous browse object



11

Alt + Ctrl + Home

BrowseSel

Select the next/prev browse object



12

Esc

Cancel

Terminates an action



13

Ctrl+E

CenterPara

Centers the paragraph between the indents



14

Shift+F3

ChangeCase

Changes the case of the letters in the selection



15

Left arrow

CharLeft

Moves the insertion point to the left one character



16

Shift + Left arrow

CharLeftExtend

Extends the selection to the left one character



17

Rt arrow

CharRight

Moves the insertion point to the right one character



18

Shift + Rt arrow

CharRightExtend

Extends the selection to the right one character



19

Alt + Shift + C

ClosePane

Closes the active window pane (if you are in Normal View and have, for example,
the Footnote pane open)



20

Alt+Drag (or press Ctrl + Shift + F8 and drag, but Alt + Drag is far

easier!)

ColumnSelect

Selects a columnar block of text



21

Ctrl +Shift+C

CopyFormat

Copies the formatting of the selection



22

Shift + F2

CopyText

Makes a copy of the selection without using the clipboard (press Return to
paste)



23

Alt + F3

CreateAutoText

Adds an AutoText entry to the active template



24

Ctrl+ Backspace

DeleteBackWord

Deletes the previous word without putting it on the Clipboard



25

Ctrl + Del

DeleteWord

Deletes the next word without putting it on the Clipboard



26

Ctrl+W, Ctrl+F4

DocClose

Prompts to save the document and then closes the active window. (But doesn't
intercept the menu command)



27

Ctrl + F10

DocMaximize

Enlarges the active window to full size



28

Ctrl + F7

DocMove

Changes the position of the active window



29

Ctrl + F5

DocRestore

Restores the window to normal size



30

Ctrl + F8

DocSize

Changes the size of the active window



31

Alt + Ctrl + S

DocSplit

Splits the active window horizontally and then adjusts the split



32

Alt + Shift + F9

DoFieldClick

Executes the action associated with macrobutton fields



33

Ctrl + Shift + D

DoubleUnderline

Double underlines the selection (toggle)



34

Alt R, G

DrawGroup

Groups the selected drawing objects



35

Alt R, I

DrawSnapToGrid

Sets up a grid for aligning drawing objects



36

Alt R, U

DrawUngroup

Ungroups the selected group of drawing objects



37

Ctrl+Shift+F5 (Or: Alt I, K)

EditBookmark

Brings up the bookmark dialog



38

Del

EditClear

Performs a forward delete or removes the selection without putting it on the
Clipboard



39

Ctrl+C

EditCopy

Copies the selection and puts it on the Clipboard



40

Ctrl+X

EditCut

Cuts the selection and puts it on the Clipboard



41

Ctrl+F

EditFind

Finds the specified text or the specified formatting



42

F5, Ctrl+G

EditGoTo

Jumps to a specified place in the active document



43

Alt E, K

EditLinks

Allows links to be viewed, updated, opened, or removed



44

Ctrl+V

EditPaste

Inserts the Clipboard contents at the insertion point



45

Alt E, S

EditPasteSpecial

Inserts the Clipboard contents as a linked object, embedded object, or other
format



46

Alt + Shift + Backspc

EditRedo

Redoes the last action that was undone



47

F4

EditRedoOrRepeat

Repeats the last command, or redoes the last action that was undone
(unfortunately, doesn't work for as many commands in Word 2000 as in Word 97 and
below, but this is still one of Word's most useful shortcuts, if not the most
useful)



48

Ctrl+H

EditReplace

Finds the specified text or the specified formatting and replaces it



49

Ctrl+A

EditSelectAll

Selects the entire document



50

Ctrl+Z

EditUndo

Reverses the last action



51

Alt + PageDn (to select to end of column, use Alt + Shift + PgDn) EndOfColumn
Moves to the last cell in the current table column



52

Ctrl+Shift+End

EndOfDocExtend

Extends the selection to the end of the last line of the document



53

Ctrl+End

EndOfDocument

Moves the insertion point to the end of the last line of the document



54

End

EndOfLine

Moves the insertion point to the end of the current line



55

Shift+End

EndOfLineExtend

Extends the selection to the end of the current line



56

Alt+End

EndOfRow

Moves to the last cell in the current row



57

Alt + Ctrl + PgDn

EndOfWindow

Moves the insertion point to the end of the last visible line on the screen



58

Shift + Alt + Ctrl + PgDn

EndOfWindowExtend

Extends the selection to the end of the last visible line on the screen



59

F8 (press Esc to turn off)

ExtendSelection

Turns on extend selection mode and then expands the selection with the direction
keys



60

Alt + F4 (<9>)

FileCloseOrExit

Closes the current document, or if no documents are open, quits Word.

Horrible command, as it makes it a long winded business to quit Word.

But there's a simple solution - assign Alt+F4 to FileExit instead.



61

Alt + F4 (Word 97)

FileExit

Quits M*cros*ft Word and prompts to save the documents (does intercept the menu
item, but not the keyboard shortcut, or the x button. An AutoExit macro is
usually a better way of intercepting this).



62

NOT Ctrl+N!!

FileNew

Creates a new document or template (brings up the dialog). Note that:

Word pretends that Ctrl+N is assigned to FileNew but it isn't, it's assigned to
FileNewDefault You can fix this in Word 2000 by assigning

Ctrl+N to the FileNewDialog command. In Word 97 the only way to fix it

is to create a macro called FileNew (to do this, press Alt + F8, type "FileNew"
without the quotes and Click "Create". The macro will automatically contain the
code needed to make it work).



63

Ctrl+N

FileNewDefault

Creates a new document based on the Normal template.



64

Ctrl+O

FileOpen

Opens an existing document or template



65

Alt F, U

FilePageSetup

Changes the page setup of the selected sections



66

Ctrl + P

FilePrint

Prints the active document (brings up the dialog)



67

Ctrl+F2

FilePrintPreview

Displays full pages as they will be printed



68

Alt F, I

FileProperties

Shows the properties of the active document



69

Ctrl+S

FileSave

FileSave



70

Alt F, A (or F12)

FileSaveAs

Saves a copy of the document in a separate file (brings up the dialog)



71

Ctrl+Shift+F

Font

Activates the Fonts listbox on the formatting toolbar



72

Ctrl+Shift+P

FontSizeSelect

Activates the Font Size drop-down on the formatting toolbar



73

Alt + Ctrl + K

FormatAutoFormat

Automatically formats a document (or sometimes, automatically screws it

up)



74

Alt O, B

FormatBordersAndShading

Changes the borders and shading of the selected paragraphs, table cells, and
pictures



75

Alt O, E

FormatChangeCase

Changes the case of the letters in the selection



76

Alt O, C

FormatColumns

Changes the column format of the selected sections (brings up the

dialog)



77

Alt O, D

FormatDropCap

Formats the first character of current paragraph as a dropped capital (must
select it first)



78

Ctrl+D

FormatFont

Brings up the Format + Font dialog



79

Alt + Shift + R

FormatHeaderFooterLink

Links the current header/footer to the previous section (but does not intercept
the button on the Header Footer toolbar)



80

Alt O, P

FormatParagraph

Brings up the Format Paragraph dialog



81

Alt O, S

FormatStyle

Applies, creates, or modifies styles



82

Alt O, T

FormatTabs

Brings up the Format Tabs dialog



83

Shift + F5

GoBack

Returns to the previous insertion point (goes back to up to 3 points, then
returns to where you started; this is one of the most useful shortcuts of them
all. Also useful when opening a document, if you want to g straight to where you
were last editing it)



84

Ctrl + >

GrowFont

Increases the font size of the selection



85

Ctrl + ]

GrowFontOnePoint

Increases the font size of the selection by one point



86

Ctrl + T (or drag the ruler)

HangingIndent

Increases the hanging indent



87

F1

Help

M*cros*ft Word Help



88

Shift + F1

HelpTool

Lets you get help on a command or screen region or examine text properties



89

Ctrl + Shift + H

Hidden

Makes the selection hidden text (toggle)



90

Click on it

HyperlinkOpen

Connect to a hyperlink's address



91

Ctrl + M (or drag the ruler)

Indent

Moves the left indent to the next tab stop



92

Alt + Ctrl + M (or Alt I, M)

InsertAnnotation

Inserts a comment



93

F3

InsertAutoText

Replaces the name of the AutoText entry with its contents



94

Alt I, B

InsertBreak

Ends a page, column, or section at the insertion point



95

Alt I, C

InsertCaption

Inserts a caption above or below a selected object



96

Ctrl + Shift + Return

InsertColumnBreak

Inserts a column break at the insertion point



97

Alt + Shift + D

InsertDateField

Inserts a date field



98

Alt + Ctrl + D

InsertEndnoteNow

Inserts an endnote reference at the insertion point without displaying the
dialog



99

Alt I, F

InsertField

Inserts a field in the active document



100

Ctrl+F9

InsertFieldChars

Inserts an empty field with the enclosing field characters



101

Alt I, L

InsertFile

Inserts the text of another file into the active document



102

Alt I, N

InsertFootnote

Inserts a footnote or endnote reference at the insertion point



103

Alt + Ctrl + F

InsertFootnoteNow

Inserts a footnote reference at the insertion point without displaying the
dialog



104

Ctrl + K

InsertHyperlink

Insert Hyperlink



105

Alt I, D

InsertIndexAndTables

Inserts an index or a table of contents, figures, or authorities into the
document



106

Alt + Ctrl + L

InsertListNumField

Inserts a ListNum Field



107

Alt + Shift + F

InsertMergeField

Brings up a dialog to insert a mail merge field at the insertion point.

(It does not intercept the button on the Mail merge. toolbar)



108

Ctrl + Return

InsertPageBreak

Inserts a page break at the insertion point



109

Alt + Shift + P

InsertPageField

Inserts a page number field



110

Ctrl + Shift + F3

InsertSpike

Empties the spike AutoText entry and inserts all of its contents into the
document



111

Alt + Shift + T

InsertTimeField

Inserts a time field



112

Ctrl + I

Italic

Makes the selection italic (toggle)



113

Ctrl + J

JustifyPara

Aligns the paragraph at both the left and the right indent



114

Ctrl + L

LeftPara

Aligns the paragraph at the left indent



115

Down arrow

LineDown

Moves the insertion point down one line



116

Shift + down arrow

LineDownExtend

Extends the selection down one line



117

Up arrow

LineUp

Moves the insertion point up one line



118

Shift + up arrow

LineUpExtend

Extends the selection up one line



119

Ctrl + F11

LockFields

Locks the selected fields to prevent updating



120

Alt + Shift + K

MailMergeCheck

Checks for errors in a mail merge



121

Alt+Shift+E

MailMergeEditDataSource

Lets you edit a mail merge data source



122

Alt + Shift + N

MailMergeToDoc

Collects the results of the mail merge in a document



123

Alt Shift + M

MailMergeToPrinter

Sends the results of the mail merge to the printer



124

Alt + Shift + I

MarkCitation

Marks the text you want to include in the table of authorities



125

Alt + Shift + X

MarkIndexEntry

Marks the text you want to include in the index



126

Alt + Shift + O

MarkTableOfContentsEntry

Inserts a TC field (but it is far better to use Heading Styles to generate your
Table of Contents instead)



127

Alt or F10

MenuMode

Makes the menu bar active



128

Alt + Shift + F11

MicrosoftScriptEditor

Starts or switches to M*cros*ft Development Environment application, allowing
you to view the HTML/XML source code that would be behind the document if it
were in .htm format (or that is behind it if it already is in .htm format).



129

Alt + Ctrl + F1

MicrosoftSystemInfo

Execute the M*cros*ft System Info application



130

F2

MoveText

Moves the selection to a specified location without using the clipboard (press
Return to execute the more)



131

Tab

NextCell

Moves to the next table cell



132

F11

NextField

Moves to the next field



133

Alt + F7

NextMisspelling

Find next spelling error



134

Alt + down arrow

NextObject

Moves to the next object on the page



135

Ctrl + F6

NextWindow

Switches to the next document window, equivalent to selecting a document from
the Window menu.



136

Ctrl+Shift+N

NormalStyle

Applies the Normal style



137

Ctrl + 0

OpenOrCloseUpPara

Sets or removes extra spacing above the selected paragraph



138

F6

OtherPane

Switches to another window pane in Normal View (for instance, if you have if you
have a Footnotes pane open in Normal view and want to switch to the main
document and back without closing the pane).



139

Alt + _

OutlineCollapse

Collapses an Outline in Outline View by one level



140

Alt+Shift+rt arrow

OutlineDemote

Demotes the selected paragraphs one heading level



141

Alt + +

OutlineExpand

Expands an Outline in Outline View by one level



142

Alt+Shift+down arrow

OutlineMoveDown

Moves the selection below the next item in the outline



143

Alt+Shift+up arrow

OutlineMoveUp

Moves the selection above the previous item in the outline



144

Alt+Shift+left arrow

OutlinePromote

Promotes the selected paragraphs one heading level



145

Alt + Shift + L

OutlineShowFirstLine

Toggles between showing the first line of each paragraph only or showing all of
the body text in the outline



146

Ins

Overtype

Toggles the typing mode between replacing and inserting



147

PgDn

PageDown

Moves the insertion point and document display to the next screen of text



148

Shift+ PgDn

PageDownExtend

Extends the selection and changes the document display to the next screen of
text



149

PgUp

PageUp

Moves the insertion point and document display to the previous screen of text



150

Shift + PgUp

PageUpExtend

Extends the selection and changes the document display to the previous screen of
text



151

Ctrl + down arrow

ParaDown

Moves the insertion point to the beginning of the next paragraph



152

Shift + Ctrl + down arrow

ParaDownExtend

Extends the selection to the beginning of the next paragraph



153

Ctrl + up arrow

ParaUp

Moves the insertion point to the beginning of the previous paragraph



154

Shift + Ctrl + up arrow

ParaUpExtend

Extends the selection to the beginning of the previous paragraph



155

Ctrl+Shift+V

PasteFormat

Applies the previously copied formatting to selection



156

Shift + Tab

PrevCell

Moves to the previous table cell



157

Shift + F11

PrevField

Moves to the previous field



158

Alt + up arrow

PrevObject

Moves to the previous object on the page



159

Ctrl + Shift + F6

PrevWindow

Switches back to the previous document window



160

Sfift+F4

RepeatFind

Repeats Go To or Find to find the next occurrence



161

Ctrl+Spacebar

ResetChar

Makes the selection the default character format of the applied style



162

Ctrl+Q

ResetPara

Makes the selection the default paragraph format of the applied style



163

Ctrl +R

RightPara

Aligns the paragraph at the right indent



164

Ctrl + *

ShowAll

Shows/hides all nonprinting characters



165

Alt + Shift + A

ShowAllHeadings

Displays all of the heading levels and the body text in Outline View



166

Ctrl + <

ShrinkFont

Decreases the font size of the selection



167

Ctrl + [

ShrinkFontOnePoint

Decreases the font size of the selection by one point



168

Ctrl + Shift + K

SmallCaps

Makes the selection small capitals (toggle)



169

Ctrl + 1

SpacePara1

Sets the line spacing to single space



170

Ctrl + 5

SpacePara15

Sets the line spacing to one-and-one-half space



171

Ctrl + 2

SpacePara2

Sets the line spacing to double space



172

Ctrl + F3

Spike

Deletes the selection and adds it to the "Spike" AutoText entry (which allows
you to move text and graphics from nonadjacent locations)



173

Alt + PgUp

StartOfColumn

Moves to the first cell in the current column



174

Ctrl+Shift+Home

StartOfDocExtend

Extends the selection to the beginning of the first line of the document



175

Ctrl +Home

StartOfDocument

Moves the insertion point to the beginning of the first line of the document



176

Home

StartOfLine

Moves the insertion point to the beginning of the current line



177

Shift+Home

StartOfLineExtend

Extends the selection to the beginning of the current line



178

Alt+Home

StartOfRow

Moves to the first cell in the current row



179

Alt+Ctrl+PgUp

StartOfWindow

Moves the insertion point to the beginning of the first visible line on the
screen



180

Shift+ Alt+Ctrl+PgUp

StartOfWindowExtend

Extends the selection to the beginning of the first visible line on the screen



181

Strl + Shift + S

Style

Activates the Style drop-down on the Formatting toolbar



182

Ctrl + =

Subscript

Makes the selection subscript (toggle)



183

Ctrl + +

Superscript

Makes the selection superscript (toggle)



184

Ctrl + Shift + Q

SymbolFont

Applies the Symbol font to the selection



185

Alt A, F

TableAutoFormat

Applies a set of formatting to a table



186

Alt A, H

TableHeadings

Toggles table headings attribute on and off



187

Alt + click

(Alt + drag to select several)

TableSelectColumn

Selects the current column in a table



188

Click in left margin

TableSelectRow

Selects the current row in a table



189

Alt + double-click

TableSelectTable

Selects an entire table



190

Alt + Ctrl + U

TableUpdateAutoFormat

Updates the table formatting to match the applied Table Autoformat settings



191

Shift + F9 (Alt + F9 toggles all field codes on or off) ToggleFieldDisplay Shows
the field codes or the results for the selection (toggle)



192

Alt T, C

ToolsCustomize

Allows you to customizes the Word user interface (menus, keyboard and

toolbars) and store the customizations in a template (defaults to Normal.dot, so
be careful!)



193

Alt + F8

ToolsMacro

Runs, creates, deletes, or revises a macro



194

F7

ToolsProofing

Checks the spelling and grammar in the active document



195

Ctr.l + Shift + E

ToolsRevisionMarksToggle

Toggles track changes for the active document



196

Shift + F7

ToolsThesaurus

Finds a synonym for the selected word



197

Ctrl+U

Underline

Formats the selection with a continuous underline (toggle)



198

Ctrl + Shift + T

(or drag the ruler)

UnHang

Decreases the hanging indent



199

Ctrl + Shift + M

(or drag the ruler)

UnIndent

Moves the left indent to the previous tab stop



200

Ctrl+Shift+F9

UnlinkFields

Permanently replaces the field codes with the results



201

Ctrl + Shift + F11

UnlockFields

Unlocks the selected fields for updating



202

F9

UpdateFields

Updates and displays the results of the selected fields



203

Ctrl + Shiift + F7

UpdateSource

Copies the modified text of a linked file back to its source file



204

Hover over comment

ViewAnnotations

Show or hide the comment pane



205

Dbl-click the endnote reference

ViewEndnoteArea

If in Normal View, opens a pane for viewing and editing the endnote (toggle). If
in Page/Print Layout View, switches from the body text to the endnote or vice
versa



206

At + F9

ViewFieldCodes

Shows the field codes or results for all fields (toggle)



207

Dbl-click the footnote reference

ViewFootnoteArea

If in Normal View, opens a pane for viewing and editing the footnote (toggle).
If in Page/Print Layout View, switches from the body text to the footnote or
vice versa.



208

Alt V, F

ViewFootnotes

If in Normal View, opens a pane for viewing and editing footnotes and endnotes
(toggle). If in Page/Print Layout View, switches from the body text to the
footnotes/endnotes or vice versa.



209

Alt V, H

ViewHeader

Displays header in page layout view



210

Alt V, N

(or Alt + Ctrl + N)

ViewNormal

Changes the editing view to normal view



211

Alt V, O

(or Alt + Ctrl + O)

ViewOutline

Displays a document's outline



212

Alt V, P

(or Alt + Ctrl + P)

ViewPage

Displays the page more-or-less as it will be printed, and allows editing (In
Word 2000 the menu item is called Print Layout, but fortunately the command
hasn't changed.



213

Alt + F11

ViewVBCode

Shows the VB editing environment (Tools + Macro + Visual Basic Editor)



214

Alt + left arrow

WebGoBack

Backward hyperlink (useful if you clicked on a page number hyperlink in the
table of contents and then want to return to the TOC)



215

Alt + rt arrow

WebGoForward

Forward hyperlink



216

Alt W, A

WindowArrangeAll

Arranges windows as non-overlapping tiles



217

Ctrl + left arrow

WordLeft

Moves the insertion point to the left one word



218

Shift + Ctrl + left arrow

WordLeftExtend

Extends the selection to the left one word



219

Ctrl + rt arrow

WordRight

Moves the insertion point to the right one word



220

Shift + Ctrl + rt arrow

WordRightExtend

Extends the selection to the right one word



221

Ctrl + Shift + W

WordUnderline

Underlines the words but not the spaces in the selection (toggle)

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